Create a Supplier Restock Order in 3 Steps
The fastest way to raise a supplier restock order in AskBiz POS — accept the auto-prefilled low-stock list in Purchase Orders and send it in under 2 minutes.
Key Takeaways
- Purchase Orders (Operations > Purchase Orders) auto-prefills a new order with every product at or below its low-stock threshold — you don't have to build the list yourself.
- The suggested quantity tops each item back up to roughly double its threshold, using the last cost price on file, so most routine restocks can be sent as-is.
- Sending delivers an itemised WhatsApp message straight to your supplier's number — no copying line items into a chat by hand.
- For a power user, the whole 3-step loop — open, accept the prefill, send — takes under 2 minutes for a typical restock.
The fastest path from Low Stock to a sent order
Skip building a restock list by hand — Purchase Orders (Operations > Purchase Orders) already knows what's low. Start a new order and AskBiz auto-prefills every product currently at or below its low-stock threshold, with a suggested quantity that tops it back up to roughly double that threshold and a unit cost pulled from the product's last recorded cost price. For most routine restocks, that prefilled list is the order — the 3 steps below are the quickest way to get it from draft to sent.
Step 1 — Start a new order and let it prefill
Go to Operations > Purchase Orders and tap '+ New order'. Pick the supplier from the dropdown, or add one on the spot with a name and phone number (the number is required later, to send). The item list below opens already populated with everything at or below its reorder threshold — quantities and costs pre-filled. Scan it, remove anything you don't actually need this round, and adjust quantities if a delivery size doesn't suit you. Most of the time, this takes seconds, not minutes.
Step 2 — Send it straight to your supplier
Tap Send. AskBiz builds an itemised message — each line as product, quantity, and cost, plus the total — and delivers it as an automated WhatsApp message to the supplier's number on file. If the automated send isn't available, it falls back to a pre-filled WhatsApp link you tap to send yourself, so the message still goes out fully formatted. The order moves from Draft to Ordered the moment it's sent, with no manual retyping into a chat.
Step 3 — Receive stock as deliveries arrive
When goods arrive, open the order and tap 'Receive stock'. Each line defaults to its full outstanding quantity — adjust down if only part of it showed up. Confirming updates your live stock count immediately, and the order status recalculates on its own: Received if every line is now fully in, Partial if some are still short. You can come back and receive against the same order again as a delivery arrives in stages — nothing is overwritten between receipts.
Power-user tip — trust the prefill on routine restocks
The habit that saves the most time is not second-guessing the auto-prefill on a typical order. It's already reading your real low-stock threshold and your last paid cost, so for a supplier you reorder from regularly, the fastest move is: open, glance, send. Save manual edits for the exceptions — a one-off bulk order, a product you're deliberately not restocking yet, or a supplier whose pricing changed since your last delivery.