Pharmacy POS Kenya — Stock Records That Take Expiry Seriously
Track medicine stock by batch and expiry date, get low-stock alerts before essential lines run out, and keep a clean digital record of every sale — on a phone, with M-Pesa built in.
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A pharmacy carries a kind of risk a general shop doesn't: stock that expires, and stock that customers genuinely need to be there when they ask for it. Selling expired medicine is a real safety and financial problem, and running out of a commonly requested drug sends a customer straight to the pharmacy down the road. AskBiz is a point-of-sale and inventory system built around that reality — batch and expiry-date tracking on every line, low-stock alerts before a shelf goes empty, and a clean digital record of every sale, running on the phone behind the counter rather than a dedicated pharmacy terminal.
Expiry and stock-outs are the two ways a pharmacy loses money and trust
Generic retail tills track how many units of an item you have, not which batch they came from or when that batch expires. For most shops that's fine. For a pharmacy it means expired stock can sit on the shelf undetected until a customer — or a routine check — finds it, at which point it's a write-off at best and a serious problem at worst. The opposite failure is just as damaging: an essential medicine quietly running out because nobody was tracking the reorder point closely enough, so a regular customer is turned away. On top of that, pharmacies still need clean, itemised sales records for their own bookkeeping and for handing to an accountant, which a paper till roll or a notebook doesn't provide.
Batch-level tracking, low-stock alerts, and records ready when you need them
AskBiz tracks pharmacy stock by batch, with expiry dates attached to each one, so a specific batch approaching its date is visible on the dashboard rather than buried inside a total unit count. Low-stock alerts flag essential lines before they run out, based on your actual sales pace rather than a fixed guess. Every sale — prescription or over-the-counter — is recorded as a clean, itemised digital entry, which is exactly the kind of record needed for day-to-day bookkeeping or for an accountant preparing your figures. Checkout takes M-Pesa, Airtel Money, MTN Mobile Money, cash or card on the same phone the counter staff already carry, and if the pharmacy runs more than one branch, stock and sales consolidate into one dashboard across all of them. AskBiz keeps the stock records; it is not a substitute for your pharmacy's own regulatory or dispensing obligations.
Everything you need. Nothing you don't.
Built for business owners, not data scientists.
Every stock line is tracked by batch with its expiry date, so ageing stock is visible before it becomes a write-off.
Get flagged before an essential medicine runs out, based on your actual sales pace.
Every sale is logged as an itemised digital entry, ready for bookkeeping or your accountant.
Take M-Pesa, Airtel Money, MTN Mobile Money, cash or card at the same counter, on the same phone.
Run several branches of a pharmacy chain with stock transfers and one consolidated dashboard.
AI suggests reorder quantities from sales history, so restocking isn't left to guesswork.
How it works
Add products with batch numbers and expiry dates so every line is traceable from the start.
Ring up items with the phone camera, take M-Pesa, Airtel, MTN, cash or card, and stock deducts instantly.
Get flagged when a batch is approaching expiry or a line is running low before customers notice.
Every sale is already itemised and ready to hand to your accountant or use for your own bookkeeping.
Frequently asked questions
Keep pharmacy stock and records under control
Batch and expiry tracking, low-stock alerts, and clean sales records on the phone behind your counter. Start free, no card required.
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