How to Submit a Factory Capture

Open pos.askbiz.co on any phone, tablet, or shared device and sign in with your phone number (the default, easiest option) or email, then your PIN. Once logged in, your dashboard shows only the capture buttons your permissions allow. For example, if you have camera.intake and camera.output, you will see Intake and Output buttons and no others.

If your login isn't working, ask your manager to check Settings → POS → Staff and confirm your details.

Tap the camera button on the Factory hub, or tap a capture-type pill at the bottom of the live camera screen, then tap the shutter (or use the gallery icon to upload an existing photo instead). The form then walks you through:

1. Photo — taken live or chosen from your gallery. The photo is mandatory — you cannot submit without one.

2. Type — tap one of the five type cards (Intake, Output, Packaging, Wastage, Dispatch) shown under your photo. If you tapped a type pill before shooting, that type is already selected.

3. Product — pick a product from your inventory list, or choose Other and type a name. This is required.

4. Quantity and unit — enter the amount on the on-screen numpad and pick a unit (kg, pcs, litres, and others). Required on every type except Packaging, which uses container size instead (see below).

5. Container size (packaging only) — pick a quick-pick size (5L, 10L, 20L, 1kg, 25kg, 50kg) or type your own. Mandatory for packaging.

6. Wastage reason (wastage only) — choose one of the quick reason chips: damaged, spoiled, QC reject, machine fault, contamination, overproduction, or other. This is mandatory for wastage.

7. Destination (dispatch only) — type where the goods are going. Mandatory for dispatch. If the product matches an open hold, you'll see a warning here before you can submit — see Not-Yet-Releasable Holds.

8. Notes (intake and output only) — optional free text.

9. Submit — send it to the pending approval queue.

You will see a confirmation screen. Your capture is now visible to supervisors. If you're offline when you submit, AskBiz queues the capture on your device and sends it automatically once you're back online, rather than showing an error.

A few optional toggles appear on intake and output captures, for factories that need them:

• Record a measurement — log one free-form reading (a label, a value, and a unit) alongside the capture, for anything you track by hand today — temperature, moisture %, cure time, and so on.
• This is a mid-process product (output only) — flag an output that's genuinely sellable as-is before your process is finished, like parboiled paddy or dried parchment coffee. See Production Runs and Intermediates.
• This was sold (output and wastage) — record a buyer name and price for material sold directly from this capture, rather than kept in stock. See Marking Output and Wastage as Sold.
• Production Run reference — tie this capture to a named production run, so AskBiz can compute yield for that run specifically. See Production Runs and Intermediates.

All four are optional — skip them for a quick, simple capture.

A dispatch capture (above) is a quick photo-log of goods leaving the facility — the same core fields as any other capture. If you need a fuller dispatch record — a destination, waybill and vehicle reference, a scheduled time, and whether the dispatch was on time — use Waybills instead, a separate tool covered in Production Shifts and Waybills. Many factories use both: a dispatch capture for the general log, and a waybill for shipments that need real paperwork.

Once submitted, your capture is in the pending queue. You do not need to take any further action unless a supervisor rejects it.

If a supervisor approves your capture, it becomes part of the formal production record. You may see the status update to Approved on your dashboard if you are still logged in.

If a supervisor rejects your capture, you will see a Rejected status with the reason your supervisor entered — this is final and can't be reversed, so review the reason, correct the issue (for example, retake the photo or correct the capture type), and resubmit as a new capture.